Secretarial Standards on Meetings of the Board of Directors (SS-1) and Secretarial Standards on General Meetings (SS-2) issued by The Institute of Company Secretaries of India (ICSI) were approved by the Central Government under Section 118(10) of the Companies Act, 2013 on 10th April, 2015 and were published in the Gazette of India Extraordinary Part III -Section 4 on 23rd April, 2015 vide ICSI Notification No. (1) SS of 2015, making them effective from 1st July, 2015.
The revised Secretarial Standards SS-1 & SS-2 were released at the hands of Shri Arun Jaitley, Hon’ble Union Minister for Finance,Corporate Affairs and Defence.
On this occasion, CS(Dr.) Shyam Agrawal,President ICSI, said that, “benchmarking excellence in every sphere of corporate activities is the need of the day, Secretarial Standards strengthen board processes and General Meetings and promote shareholders’ democracy, facilitate better interpretation of Law and compliments Corporate Governance.”
The revised SS-1 and SS-2 shall be applicable to all the companies (except the exempted class of companies) w.e.f. 1st October, 2017 and accordingly all Board Meetings (including meetings of committees of Board) and General Meetings in respect of which Notices are issued on or after 1st October, 2017 need to comply with the revised SS-1 and SS-2. The existing SS-1 and SS-2 will be applicable to the Board Meetings and General Meetings held on or before 30th September, 2017.
Need for Revision in the Secretarial Standards
Revisions in Secretarial Standards (SS-1 & SS-2) have been made considering the following:
ü Companies (Amendment) Act, 2015 and amendments to the Rules notified by MCA
ü Exemption Notification(s) issued by MCA dated 5th June 2015
ü Relaxations aimed to further ease of doing business
ü Feedback received from members on practical difficulties that emerged during the first time implementation of Secretarial Standards
ü To remove the interpretation issues
ü Issues/suggestions received from different stakeholders
The Institute of Company Secretaries of India is a premier national professional body constituted under an Act of Parliament (Company Secretaries Act, 1980). The Institute functions under the jurisdiction of the Ministry of Corporate Affairs, Govt of India. ICSI has been set up to regulate and develop the profession of Company Secretaries ICSI has its Headquarters at New Delhi and 4 Regional Councils at Chennai, Kolkata, Mumbai & New Delhi and 69 Chapters spread all over India.